Terms and Conditions

The Event Organiser, is CycleCityWest ABN 49 660 260 669 (“CCW”). The Event Manager is LifeCycleHealth ABN 67 809 740 813. “Event” means the Ride West 2015 to take place on Monday 14 March 2016, which includes both the 120 km Ride West Challenge and 40 km Ride West Community Ride. Entrant terms and Conditions All entrants are required to complete and submit an official entry form and pay an official entry fee. The entry fee will not be refunded if an entrant changes their mind about participating in the Event.  The entry form is only valid for the person whose name and address details are listed. Each entrant may only submit one entry for the Event. Each entrant acknowledges that participating in the Event may involve a real risk of serious injury or even death from various causes including over exertion, dehydration, and accidents with other participants, spectators or road users. Each entrant acknowledges that (to the extent permitted by law) he or she participates in the Event at his or her own risk and in consideration of, and as a condition of acceptance of, his or her entry into this Eventeach entrant agrees to release and indemnify (to the extent permitted by law) the Event Organiser, the Event Manager, the Event sponsors and each of their agents, affiliates, employees, members and volunteers (“those indemnified”) from any and all liability (including without limitation liability in negligence) relating to an entrant’s:

  1. death; or
  2. physical or mental injury (including the aggravation, acceleration or reoccurrence of an injury),unless that death or injury was caused by the reckless conduct or reckless disregard of those indemnified.

Each entrant should seek medical advice to ensure they are fit to compete and this advice must be obtained regularly and with the specific demands of the Event in mind. Each entrant recognises the difficulties of the Event and attests that they are physically fit to compete safely in the Event and that they have not been advised otherwise by a qualified medical practitioner If an entrant becomes aware of any medical condition or impairment that will be detrimental to their health if they participate in this Event, or are otherwise sick or injured prior to the Event, they must withdraw from the Event. Each entrant consents to receive medical treatment that may be deemed advisable in the event of injury, accident and/or illness during the Event. Each entrant hereby acknowledges and agrees that their entry fee is non-refundable should they not compete and that fees are not transferable to future events. Each entrant acknowledges that they are responsible for their personal possessions and bike equipment during the Event and related activities. The Event Organiser will provide a secure area in the Ride West Village for storage of bikes and clothing. Valuable items including money should not be placed in baggage or left in the Ride West Village and (to the extent permitted by law) no liability will attach to any person, corporation or body involved or otherwise engaged in promoting or staging the Event for loss or damage of bikes or personal possessions. The race kit will include a bike number that must be placed on the bike for the duration of the event. Each entrant agrees to obey and accept the Event rules and any other instructions of the Event Organiser or Event Manager or their nominees (whether announced on the day of the Event or otherwise). Entrants must ensure that their ability to participate in the Event is not significantly impaired by alcohol or drugs. Entrants must follow the road laws, not behave in a manner that is offensive or aggressive or that may diminish the reputation of the Event (or of the Race Organiser or Event Manager), is contrary to law or is otherwise inappropriate. If the Race Organiser or Event Manager considers that an entrant breaches this clause, they may disqualify the entrant and direct the entrant to cease participation in the Event immediately and the entrant must comply. Each entrant consents to the publication and/or use in any form of media whatsoever of their name, personal information, timing data, image and statements in any context pertaining to the Event or otherwise during or after the Event whether for advertising, promotions or otherwise for no fee or remuneration. Subject to the maximum number of participants being reached, web entries close October 30, 2015 at 5pm (AEDT). Entry is not approved until the Event Organiser has processed payment and confirms entry by email.   CCW reserves the right to make minor alternations to these terms and conditions up to and including on the date of the Event. Variations will be posted on the Event website, which entrants must review from time-to-time. Nothing in these terms (or any other terms relating to the Event) limits any guarantee, warranty or condition implied by statute that cannot be excluded. The liability of CCW and the Event Manager will (where permissible under statute) be limited to (at the discretion of CCW or the Event Manager), in the case of goods, the replacement or repair of the goods or payment for the replacement of the goods, and in the case of services, the resupply of the services or payment for the value of the services. Additional terms and conditions for teams There are two categories of teams: Corporate: Corporate teams are those with six or more runners representing a corporation, company or an organisation who are all bona fide employees of the corporation, company or organisation being represented. Community: Community teams are those with six or more participants representing a sporting or social club, school or non profit organisation who are members of the club, school or organisation being represented. All team entries must be submitted by website only. Each team must nominate a team leader who is over the age of 18 years. When choosing and referring to a team name, teams must choose a name that is unambiguous and not offensive as it will be used at all times for consistency, to assist with administration of entries and processing of results. Teams must consist of a minimum of 6 participants. There is no maximum number of team participants. However, in order for a team to be eligible for team prizes a minimum of 6 team members from that team must participate in the 120 km challenge course. Team prizes will only be awarded on the basis of the first six team participants in the 40 km community ride. All individual members of the team must be aware of and have read the Competitor’s Declaration and these terms and conditions of entry. By participating in the Event participants will be deemed to have read, understood and accepted these terms and conditions of entry and the Competitor’s Declaration. Where a team member is under 18 years of age a parent or guardian must read the Competitor’s Declaration and these terms and conditions of entry and accept them on their behalf. Each team entrant understands that their Participant kit and bike number must be collected at the Ride West Village Registration Tent no later than 60 minutes before their wave start. The team leader must only provide the details of team members who have consented to being team members and having their details supplied on their behalf by the team leader. Where a team member is under 18 years of age the Team Leader must have the consent of that team member’s parent or guardian to supply their details. General terms and conditions On behalf of CycleCityWest, **** will be running training programs for participants leading up to the event, including tips from Tour de France rider Jonathan Cantwell. Of the $60 entry fee for participation in the 120 km Ride West Challenge, $20 will be donated to the Medical Research Foundation, $20 will be used to fund cycling infrastructure in Melbourne’s West and $20 will be put towards the cost of running the event. Of the $45 entry fee for participation in the 40 km Ride West Community Ride, $15 will be donated to the Medical Research Foundation, $15 will be used to fund cycling infrastructure in Melbourne’s West and $15 will be put towards the cost of running the event. Start times for Ride West are:

Ride West 115 km Challenge Ride West 35 km Community Ride
Wave Start Time Bike No. Wave Start Time Bike No.
7:00:00 1 – 125 8:30:00 4401 – 4525
7:05:00 201 – 325 8:35:00 4601 – 4725
7:10:00 401 – 525 8:40:00 4801 – 4925
7:15:00 601 – 725 8:45:00 4001 – 4125
7:20:00 801 – 925 8:50:00 4201 – 4325
7:25:00 1001 – 1125 8:55:00 4401 – 4525
7:30:00 1201 – 1325 9:00:00 4601 – 4725
7:35:00 1401 – 1525 9:05:00 4801 – 4925
7:40:00 1601 – 1725 9:10:00 5001 – 5125
7:45:00 1801 – 1925 9:15:00 5201 – 5325
7:50:00 2001 – 2125 9:20:00 5401 – 5525
7:55:00 2201 – 2325 9:25:00 5601 – 5725
8:00:00 2401 – 2525 9:30:00 5801 – 5925
8:05:00 2601 – 2725 9:35:00 6001 – 6125
8:10:00 2801 – 2925 9:40:00 6201 – 6325
8:15:00 3001 – 3125 9:45:00 6401 – 6725
8:20:00 3201 – 3325 9:50:00 6601 – 6725
8:25:00 3401 – 3725 9:55:00 6801 – 6925

A time limit until 2.30pm for the completion of both courses is imposed. The maximum number of total entrants (including entrants in both the 120 km Ride West Challenge and 40 km Ride West Community Ride) has been limited to 5,000. Random prize draws for both events will commence at 12.00 pm (AEDT) at the Ride West Village.   The information provided by entrants is being collected by CycleCityWest and will be used for Event administration by the organisations set out below, and for the purposes set out next to any tick box next to the relevant organisation on the entry form. Organisation 1 Organisation 2   The organisations set out above may transfer your personal information outside of Australia. If you choose not to provide information, the organisations set out above may not be able to provide you with services in relation to the Event.  The privacy policies of each of the organisations set out above contain information regarding how you may access and correct the personal information that they hold about you, and how you can complain about how they collect or use that personal information. We may disclose your postcode to the Department of Infrastructure to help with public transport scheduling for the Event. WARNING UNDER THE AUSTRALIAN CONSUMER LAW AND FAIR TRADING ACT 2012 Under the Australian Consumer Law (Victoria), several statutory guarantees apply to the supply of certain goods and services. These guarantees mean that the supplier named on this form is required to ensure that the recreational services it supplies to you:

  • are rendered with due care and skill; and
  • are reasonably fit for any purpose which you, either expressly or by implication, make known to the supplier; and
  • might reasonably be expected to achieve any result you have made known to the supplier.
  • Under section 22 of the Australian Consumer Law and Fair Trading Act 2012, the supplier is entitled to ask you to agree that these statutory guarantees do not apply to you.  If you sign this form you will be agreeing that your rights to sue the supplier under the Australian Consumer Law and Fair Trading Act 2012 if you are killed or injured because the services provided were not in accordance with these guarantees are excluded, restricted or modified in the way set out in this form.
  • NOTE: The change to your rights, as set out in this form, does not apply if your injury is due to gross negligence on the supplier’s part.  Gross negligence in relation to an act or omission, means doing the act or omitting to do the act with reckless disregard, with or without consciousness, for the consequences of the act or omission. See regulation 5 of the Australian Consumer Law and section 23(3)(b) of the Australian Consumer Law and Fair Trading Act 2012.